Subcontracts Coordinator - Construction

Costa Mesa, CA (On-site)

Monday-Friday | 7:00 AM - 4:00 PM

$25-$28/hour

Temp-to-Hire

About the Opportunity

Looking for a role where your organization, accuracy, and follow-through truly make an impact? We're hiring a Subcontracts Coordinator to join a well-established, employee-owned mechanical systems company serving commercial and industrial clients.

With a legacy dating back to 1934, this organization specializes in HVAC, plumbing, piping, refrigeration, and building automation solutions. Known for tackling complex projects with strong in-house expertise, they also offer long-term career growth and stability.

Why You'll Love This Role

• Work in a fast-paced, detail-oriented environment
• Collaborate with cross-functional teams across departments
• Gain hands-on experience with subcontract documentation and compliance
• Contribute to projects that keep large facilities running efficiently
• Join a respected industry leader with growth potential

Key Responsibilities

• Process and input subcontract documentation with accuracy and efficiency
• Manage subcontractor compliance setup and documentation
• Review subcontractor insurance requirements by trade, revise and resubmit as needed
• Oversee subcontractor bond setup
• Maintain and distribute subcontract tracking logs daily (AP, Collections, etc.)
• Follow up with vendors on outstanding subcontract statuses
• Prepare and distribute subcontract exhibits
• Process a minimum of 12 subcontracts per day
• Handle special projects and additional administrative support as needed
• Distribute purchase orders weekly via USPS

What We're Looking For

• High school diploma or equivalent (Business, Economics, or Management coursework preferred)
• Ability to quickly learn internal systems and processes within the first 12 weeks
• Advanced proficiency in Microsoft Excel and Word
• Strong written and verbal communication skills
• Excellent attention to detail and ability to manage high volumes of data
• Strong organizational and time management skills
• Customer-service mindset and professionalism in team settings
• Business writing proficiency with strong grammar and terminology
• Goal-oriented with the ability to meet deadlines
• Typing speed of 75 WPM with 99% data entry accuracy

?? Preferred (not required): Purchasing or subcontract coordination experience

Not Sure If You Qualify?

Candidates with experience in the following roles often excel in this position:

• Contracts & Compliance Coordinator
• Project Documentation Coordinator
• Project Administration Coordinator
• Commercial Contracts Coordinator
• Project Operations Coordinator

If you enjoy structured work, thrive on accuracy, and want to be part of a company with long-standing industry credibility, this could be the perfect next step in your career.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.